OpenMindXR Privacy Policy

Last Updated: April 2026

Introduction

OpenMindXR (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Statement explains how we collect, use, store, and share personal information when you interact with our services—including responses submitted through Microsoft Forms and any other OpenMindXR digital platforms.

1. Information We Collect

We may collect the following types of information:

Information You Provide

  • Name, email address, and contact details

  • Organization or role (if provided)

  • Survey or form responses

  • Any additional information you voluntarily submit

Automatically Collected Information

When interacting with our website or digital tools, we may collect:

  • Device information

  • Browser type

  • IP address

  • Usage and analytics data

We do not collect sensitive personal data unless explicitly stated and voluntarily provided.

2. How We Use Your Information

We use collected information to:

  • Provide requested information including opportunities to participate in research
  • Deliver and improve our XR tools, programs, and experiences
  • Analyze feedback to enhance our services
  • Maintain security, troubleshoot issues, and ensure service functionality
  • Fulfill legal or compliance requirements, when applicable

We will never sell your personal data.

3. How We Share Information

OpenMindXR does not sell, rent, or trade your personal information to third parties. We may share information only in the following circumstances:

  • Service Providers: With trusted third‑party vendors who support operations (e.g., analytics, hosting, Microsoft Forms). These providers must protect your information and use it only for contracted purposes.
  • Legal Requirements: When required to comply with law, regulation, or lawful requests.
  • Business Operations: If OpenMindXR undergoes a merger, acquisition, or restructuring, data may be transferred with appropriate protections.

Personal data including mobile opt-in and SMS consent data is not shared with third parties for advertising purposes.

4. Data Storage and Security

We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, loss, or misuse. Data may be stored in systems located in the United States or other regions based on service‑provider infrastructure.

5. Data Retention

We retain personal information only as long as necessary to:

  • Provide services
  • Meet legal obligations
  • Support operational requirements

Data from Microsoft Forms may be archived or deleted in accordance with project timelines and internal policies.

6. Your Choices and Rights

Depending on your location and applicable laws, you may have the right to:

  • Access your personal data
  • Request corrections
  • Request deletion
  • Withdraw consent (where applicable)
  • Ask how your data has been used or shared

To submit a request, contact us at: research@openmindxr.com

7. Third‑Party Services

Our forms and digital tools may link to external services (including Microsoft Forms). Use of those platforms is governed by their respective privacy policies. We encourage you to review them for additional information.

8. Children’s Privacy

OpenMindXR does not knowingly collect personal information from children under 13 (or the equivalent age of digital consent in your region) without verified parental or institutional consent.

9. Updates to This Privacy Statement

We may update this Privacy Statement periodically. Changes will be posted on this page with the “Last Updated” date revised accordingly.

10. SMS Communications and Mobile Data

If you opt in to receive SMS messages from OpenMindXR, we will collect and use your mobile phone number solely for purposes related to direct communications from OpenMindXR, such as service updates, product testing notifications, or support-related messages.

Mobile opt-in data, including phone numbers and consent records, will not be shared, sold, rented, or disclosed to third parties for their marketing or promotional purposes.

We may share mobile opt-in data only with trusted service providers that assist us in delivering SMS messages (such as messaging platform providers), and only to the extent necessary to provide those services.

You may opt out of SMS communications at any time by replying STOP.

11. Contact Us

For questions or concerns regarding privacy or data use, please contact:

OpenMindXR

Email: research@openmindxr.com

Website: https://openmindxr.com

Phone: 317-708-1934